Email or Event Request Form

Badger Leaders Resources

Email or Event Request Form

Please do not submit a request until all event or communication details are confirmed.

After completing all required parts of the form and submitting it, you will receive a confirmation email. If you do not receive confirmation, contact your WAA representative.

Your email send date will be confirmed by your WAA representative. You may request special considerations in the notes section of the form below, but these cannot be guaranteed.

You will have an opportunity to review your email/web page/registration page before it is sent/goes live. Volunteers are responsible for reviewing all content for accuracy. WAA does not proof or edit any content.

Emails requested via this form will be sent out to all alumni, WAA members, and chapter committee members in your defined region, unless otherwise requested (see FAQ).

Single emails and event promotions (with event page and/or registration):

Turnaround time: 3–4 business days*
Use this event marketing text guide to write your email and event page text.
Check out this email example for an idea of what your email may look like.
Check out the image categories available for your communication.

Newsletters:

Turnaround time: 3 business days
Newsletters will be formatted by the WAA digital production team based on best practices and the content you submit. Here is an example of what your newsletter may look like.
Events included in newsletters need to be submitted separately in advance of a newsletter request.
Stories and news that will be linked to chapter web pages should be added to the web by the chapter in advance of the newsletter submission. Please provide appropriate links in your submission.

Event web page and/or event registration (no additional email communication):

Turnaround time: 3–4 business days*
Event web pages will be formatted by the WAA digital production team based on best practices and the content you submit. Here is an example of what your event page may look like.

*NOTE: Does not apply to events featuring UW faculty speakers or Student Send-Off submissions

If you have any questions about this form, please see the FAQ section.

Select Your Group*
Other*
Requester Name*
First*
Last*
Requester Email*
Project Information
Project Name*
What is the primary objective of this project?*
- Build an inclusive Badger community
- Unite Badgers in pride and spirit
- Advance UW–Madison
Are you requesting an email?*
- Yes
- No
Type of communication?*
- Newsletter
- Single-event email
- Founders' Day Event
- Other (i.e. survey, volunteer recruitment, etc.)
Are you requesting event support?*
- Yes
- No
What event support do you need?*
- Event Web Page
- Event Registration (Reminder: You cannot request event registration without requesting an event web page.)
Email Information
Subject Line*
Limit your subject line to 30 characters. Some mobile devices will cut off subject lines after 35 characters. Do not include group name in subject line. This will be included in the sender profile.
(maximum 50 characters)
Newsletter Text*
Please upload copy only, no photos/images here. Maximum file size is 2MB per upload.
Email Text*
Your email text will be a short paragraph (2–3 sentences) to grab your readers’ attention. You do not need to include the date, time, location, or price of your event in this text. That information will be highlighted separately. Character limit: 500
(maximum 500 characters)
Which email image category best represents your communication?*
An illustration will be provided for your communication header based on your choice.
- Athletic and Game Watch Events
- Community Service and Advocacy Events
- Enrichment and Learning Events
- Scholarship and Philanthropy Events
- Social and Networking Events
Is there an additional image you'd like to use?*
- Yes
- No
Upload Images
Please make sure your file is one of the following file types: .png, .jpg, or .gif. To use it in an email, it must be at least 600 pixels wide. Make sure your file name does not include punctuation as this can cause the form to not submit properly. By submitting this photo to WAA, you verify that you have authorization to provide this image for use in email and website communications on behalf of your chapter or group.
Do you need a reminder email?*
- Yes
- No
Event Information
Event Contact
If different than requester.
First
Last
Event Contact Email Address
Event Contact Phone Number
Event Location Name
Event Location*
Street Address
Address Line 2
City
State / Province
ZIP / Postal Code
Country
Event Start Date*
Event End Date
Start Time*
End Time
Event Page Text*
The event page text can be a longer than the email text. You may want to include additional information about the event or venue that is not included in the email. Character limit: 1000
(maximum 1000 characters)
Will you be providing food?*
- Yes
- No
Food Type
- Appetizers/hors d’oeuvres
- Buffet
- Family style
- Plated meal
Menu Choices
Please list up to three choices, if applicable. Specify if any choices are vegetarian, gluten-free, etc.
(maximum 1000 characters)
Beverage/Bar Details
(Ex. A drink ticket for the first beverage will be provided. A cash bar will be available serving wine and beer.)
(maximum 1000 characters)
Registration Information
Registration Open Date*
Minimum of 3–5 business days after this request is submitted.
Registration Close Date
The last date you will accept registrations. Registration must be live for two weeks prior to the event date. Note: registration will close at midnight in your local time zone.
Will you accept walk-ins?
- Yes
- No
Is this a free event?*
- Yes
- No
Will you offer a discounted price for recent graduates?*
- Yes
- No
Pricing Info and Logistics*
Prices, what the price includes, menu options, package add-ons, parking suggestions, and any other relevant event information.
Will you offer refunds for this event?*
Refunds will be processed by groups, not WAA.
- Yes
- No
By what date must a person cancel in order to get the refund?*
Maximum Capacity
Does your chapter or group participate in the WAA Scholarship Program?*
- Yes
- No
Would you like to include the option to donate during the registration process?
- Yes
- No
Speaker Information
Will your event feature a speaker?*
- Yes
- No
Speaker Affiliation*
- UW faculty
- UW alum
- Other
Other
Speaker Name*
First*
Last*
Speaker Professional Title
Speaker UW Grad Year (if applicable)
Additional Information About the Speaker
Please include the following information if available. If your WAA representative is providing it, you may leave this blank.
Speaker Presentation Title
Speaker Presentation Description
Limit is 1000 characters.
(maximum 1000 characters)
Speaker Bio
Limit is 1000 characters.
(maximum 1000 characters)
Speaker Headshot
Please submit a headshot for your speaker. 300x300px, or a 1:1 ratio (square). Maximum file size is 2MB per upload.
Additional Information
Additional Notes
Additional Files
If you have any other images or files that you would like to include with your request, please load them here. Please make sure your file is one of the following file types: .doc, .docx, .png, or .jpg. Make sure your file name does not include punctuation as this can cause the form to not submit properly.
If you have more than four files to upload, or if you experience uploading issues, please email the files to your WAA representative. Maximum file size is 2MB per upload.
Proofreading Acknowledgement*
I acknowledge that the email, newsletter, or event copy I've provided via this form will be used verbatim. I have proofread everything and checked that all links are working.
- Yes

Please complete all required (*) fields and correct any error(s) above.

Email or Event Request Form

Badger Leaders Resources

Email or Event Request Form

Additional Information About the Speaker