Student Welcome Virtual Celebration and SOAR Meet Ups
There are two ways your chapter can participate in helping incoming students prepare for their UW experience!
As we discussed on last month’s call, we are transitioning our annual Student Send-Off Celebrations to a single Student Welcome Virtual Celebration in mid-August. We hope you’ll join other WAA chapters around the world as we introduce new Badgers to the UW experience! Of course, your participation in this virtual event is optional. If you would like to be involved, please confirm your participation by July 15. We will share details on this new event on our chapter leader call next month.
Additionally, this year’s online SOAR (Student Orientation, Advising, and Registration) program team will be leading virtual “Meet Up Mondays” featuring Q & A panel discussions for incoming students and their families from specific states/countries/regions. Meet Up Mondays will start in early July and run through the end of August. If your chapter would like to participate, let us know and we will provide specific dates and additional information.
It’s hard to believe, but fall is just around the corner. The 2020 annual report template is available here and will be due on October 1. We understand this year was unique for many reasons, and chapters were unable to see their plans come to fruition. Please rest assured that we will be taking recent events into account as we go through your annual reports, and you will not be demoted as a result of the current times.
In the wake of the Big Ten’s announcement regarding conference-only schedules for fall sports, Wisconsin Athletics has announced that all previously scheduled non-conference games in 2020 will not be played. That means that the Southern Illinois, Appalachian State, and Notre Dame games have been canceled, and the Northwestern game will now no longer be played at Wrigley Field.
Discussions about the remainder of the season and the circumstances of games are ongoing. We will keep you apprised on any developments. Please hold off on planning any fall game-watch events until receiving guidance from WAA and your chapter representative. For questions about tickets, BADGER HUDDLE, or chapter-led pre-game and away-game events, contact Jeff Wendorf ’82.
We have been so impressed with the creativity of chapters around the world as they create virtual events to engage area alumni. In an effort to share these ideas and concepts, we have created a best practices document based on past virtual events. If your chapter hosts a virtual event, please expect a brief survey from your chapter representative to share details about your event. Thank you all for your ongoing enthusiasm, creativity, and engagement during these challenging times.
The Wisconsin Alumni Association is hard at work planning virtual opportunities to connect in the wake of the COVID-19 pandemic. Our organization will work to offer delightful diversions and important information to our alumni and friends in innovative new ways—while not meeting in person until at least October 1.
The UW Now Livestream events have been covering the most timely subjects in the COVID-19 era with UW-specific expertise and exploring our favorite Badger traditions . We’re also creating ways to connect our alumni to campus with virtual backgrounds, and take you for a walk down memory lane with new online Badger Scrapbooks. You’ll be able to catch up on the news of the week with a new #UWWeekinReview on Instagram, and we’ve got plenty more programming in the works.
As always, if you have questions or would like to learn more about these virtual opportunities, reach out to your chapter representative.
- Nov 1 – Feb 3: Confirm scholarship committee members and submit data agreement forms to WAA for each individual in order to access student data. Student applications available on Wisconsin Scholarship Hub (WiSH)
- February 12 – March 12: Review applicant data for incoming freshmen and transfer students and select award winners and alternates.
- March 13: Deadline for chapters to submit scholarship recipients and alternates online
- March 14 – March 20: Deadline for chapters to notify student scholarship winners via phone or email.
- Notify alternates and rejections via email.
- May 1: Commitment day! Deadline for students to accept scholarship awards on WiSH
- Due to COVID-19 OFSA will be providing incoming freshman with the option to postpone their decision until June 1. Students must submit a request through OFSA if they would like an extension on their decision.
- January 1: Deadline for chapters to deposit funds into their scholarship accounts
- March: Funds will be removed from chapter accounts and credited to students’ tuition bill (covering fall and spring semester)
NOTE: All funds should be deposited into your chapter’s scholarship fund by January.
If you have questions, please contact your chapter representative.
Chapter Leader Handbook
Local alumni chapters have been an integral part of the Wisconsin Alumni Association® since the first chapter was founded in 1900 in Oshkosh, Wisconsin. Chapters remain vitally important in supporting an international network through which alumni can stay engaged and connected and can give back to the university.
The mission of Wisconsin Alumni Association (WAA) chapters is to:
- Welcome: be accessible, hospitable, and responsive
- Connect: serve as a social and professional hub
- Support: encourage alumni to support the UW
- Start a Chapter
- Calendar of Events, Deadlines, and Reminders
- Team Organizational Chart (PDF)
- Position Descriptions — President, Vice President, Secretary, Treasurer
- Team Descriptions — Athletics Team, Awards and Recognition Team, Communications Team, Events Team, Fundraising Team, Professional Networking Team, Scholarship Team, Social Events Team
- Volunteer Recruiting Quick Guide (PDF)
- Chapter Leader Handbook — Online Version or PDF Version
- Example of Chapter Bylaws
- Code of Ethics
- Volunteer Confidentiality Agreement (PDF)
- Liability Factors for Chapters
- WFAA Chapter Event General Release (PDF)
- Wisconsin Alumni Association Alcohol Policy
- Volunteer Alumni Dispute Resolution Policy
- Memorabilia Information and Disclaimer
- Guidelines For Using Bucky Badger Imagery
Events and Programs
- General Event Planning Timeline
- Registration Quick Guide
- Founders’ Day Guide
- Badger Student Send-Off Celebration Quick Guide
- Student Scholarship Award Template (PPT Download)
- Chapter Scholarship Gift Form Request
- Badger Cafe Quick Guide (PDF)
- Chapter Nametags — Printer Template (Word Doc) and Instructions (PDF)
- Chapter Member Recognition Certificate — Learn More
- Badger of the Year Award — Learn More
- Presidents’ Circle of Excellence Award — Learn More
- Lifetime Achievement Award — Learn More
Other Alumni Awards
Monthly Chapter Leader Call
July 2020 – Student Welcome Virtual Event
June 2020 – Student Welcome Virtual Event and Day of the Badger Update
March 2020 – COVID-19
April 2019 – Student Send Off
June 2018 – Welcome to the City and Badger Bridge Chapter Leader Group
March 2018 – Call hosted by Purnita Howlader, WAA: Washington, DC Chapter president
September 2017 – Campus Update
August 2017 – Registration and Fall Updates
July 2017 – Welcome to the City and Fall Events
June 2017 – WFAA 2.0
April 2017 – Student Send-off Preperation
March 2017 – Updates on current enrollment trends.
January 2017 – Founders’ Day Best Practices and Awards
December 2016 – Chapter Website Updates
October 2016 – Founders’ Day 2017 Prep
September 2016 – Admissions Update
August 2016 – RE-Wisconsin, Annual Reports, Badger Bridge Chapter Competition
July 2016 – President’s Council Challenge, Welcome to the City
June 2016 – President’s Council Challenge, Chapter Leader Handbook, The Red Shirt Showdown, Scholarship Update
May 2016 – Student Send-Offs and scholarships
February 2016 – Update from campus Admissions
January 2016 – Founders’ Day messaging
October 2015 – Athletics policies and deadlines
September 2015 – Chapter framework and mission: Welcome, Connect, Support
August 2015 – Welcome to the City
Thank you so much to those who attended this year’s Badger Leaders Conference. It was a jam-packed weekend featuring informative sessions, best practices, and lots of Badger spirit! More than 55 chapter leaders from 40 chapters and 10 countries were in attendance.
Given the current situation, and in an abundance of caution, we have made the decision to move BLC to a virtual-only event. Although we are disappointed that we will not be able to gather in person, we are excited by the opportunity to engage even more chapter leaders this year. Given the virtual nature of the conference, we encourage you to invite your entire board to attend. As we plan this year’s BLC in uncharted virtual territory, we welcome your thoughts, suggestions, and ideas. Please share them through our survey.
Badger Leaders Conference 2019 presentations:
Day of the Badger – Mark Rein, Heart of Illinois Chapter President
Legal Presentation – Abi Chahak, Director of Legal Affairs
Marketing Presentation – Anida Ho, Senior Marketing Manager
Scholarship Fundraising Plan – Lorna Nagler, Suncoast Chapter President
Scholarship Process – Angela Lillethun, Director of Regional Relations & Volunteer Management
Starting a Chapter like a Startup – Frank Zhang, South China Chapter President
Strength through Diversity – Gia Gallimore, Director of Diverse Alumni Engagement
Strengths Finder – Ryan Tobiasz, D.C. Badgers President
General Chapter Questions
Please direct chapter-related questions to email@example.com.
Domestic Chapter Questions
- Angela Lillethun ’95, Director of Regional Relations & Volunteer Management
- Nancy Powell, Geographic Outreach Manager
- Nathalie McFadden ‘14 , Chapter and Regional Relations Manager
International Chapter Questions
- Lora Klenke ’94, Managing Director, International Alumni Relations
- Aly Theder ‘16 , Program Coordinator
Events and Registration
- Michael O’Brien ’13, Senior Registration Coordinator