2016 Student Send-Off Materials
Social Media Graphics
- Determine the date and time of event; then secure the venue.
- Event details must be submitted eight weeks in advance of your event date. Events should take place between mid-July and mid-August.
- Provide marketing and communication for the event.
- Provide event registration.
- Disseminate talking points, university facts, and highlights to use as conversation openers.
- Provide supplies, decorations, trivia questions, and an answer sheet. These will be sent to all participating chapters automatically; there is no need to submit a request for these.
- Create a marketing timeline:
- Mail a print invitation to new students (freshmen and transfer students) six weeks before the event.
- Email current students and alumni four weeks before the event.
- Email new students (freshmen and transfer students) four weeks before the event.
- Send a reminder email to current students, alumni, and new students (freshmen and transfer students) two weeks before the event.
- Send a post-event email and survey.
- Welcome message from the chapter president and/or WAA staff member, if present.
- Panel offering advice from current students or recent grads.
- Parent panel offering advice from current or recent UW parents.
- Student introductions and ice-breaker activity (involving students’ names, high schools, intended majors, and residence halls).
- Prize drawings for UW memorabilia and small giveaways such UW pens, notepads, or Babcock Hall ice cream coupons.
- Fun food (e.g., decorate your cookie for dessert).
- Fun activities.
- Teach the attendees “Varsity” and “On, Wisconsin!”
Day of Event
- Arrive at the venue early to allow ample time for set-up.
- Take care of logistics.
- Prepare volunteers if needed.
- Staff the registration/check-in table.
- Greet students and parents as they arrive.
- Network, mingle, and introduce people as much as possible.