Prospect Development Analyst

The Wisconsin Foundation and Alumni Association (WFAA), the private fundraising and alumni relations organization for UW-Madison, is recruiting for a Prospect Development Analyst to join our Research and Prospect Management (RPM) Team. In collaboration with multiple WFAA development teams, the Prospect Development Analyst provides prospect information and consultation in support of effective fundraising programs and activities. This position provides portfolio management support to development officers, utilizing prospect management best practices and prospect data to optimize fundraising resources.

Essential Functions

Prospect Development Consultative Services

  • Consult with development clients in regular portfolio consultation meetings to advise on portfolio composition, discuss portfolio activity and understand prospect identification needs.
  • Partner with new Development Directors and Prospect Identification Analyst team to assist in establishing portfolios.
  • Collaborate with RPM Team members to identify, evaluate, and recommend assignment and qualification of the University’s top prospects.
  • Coordinate with business intelligence and analytics teams to deploy systems to help enhance prospect management strategies and reporting for success in all stages of development.

Prospect Management Duties

  • Implement prospect management strategies, business processes and protocols, specifically those activities focused on informing and motivating prospect activity.
  • Serve as subject matter expert on prospect management policies and system processes, providing training to development clients as needed.
  • Develop, document and maintain a schedule of regular data audit tasks to ensure that prospect management data is optimized for portfolio management and organizational reporting.

Prospect Qualification Duties

  • Research new prospects using experience and judgement to qualify prospects for major gift development. The review process includes capacity verification, demographic updates, broad interest and philanthropic history and provides rationale for unit assignment.

Participate as member of Research & Prospect Management Team

  • Attend and participate in regular research meetings and offsites.
  • Share best practices and provide training for research colleagues.
  • Attend and participate in development group meetings on a regular basis.
  • Lead or participate in strategic planning and priority team projects.
  • Recommend research information sources and other tools for subscription renewal, new purchase, or as an addition to regularly used free web sources.
  • Participate in organization-wide task forces or other appropriate groups.
  • Professional Development

  • Participate in at least one appropriate professional development conference, continuing education course, or workshop per year.
  • Present information on prospect development function during staff training and orientation sessions.
  • When applicable, share prospect development expertise with development officers and researchers at other organizations.

Support a service-oriented atmosphere in accordance with WFAA mission, values and philosophy

  • Strategic beliefs
    • The University of Wisconsin-Madison has a transforming impact on students, alumni, and society;
    • Authentic, lifelong relationships and engagement with alumni, donors and friends are fundamental to sustaining the reputation and continued success of the University;
    • Philanthropy has an essential and growing importance on the future progress of UW-Madison;
    • The highest level of stewardship and fiduciary responsibility in financial, investment, data and gift administration is vital to maintaining trust with our stakeholders;
    • Diverse views, experiences and perspectives strengthen WFAA and the university community.
  • Organizational values
    • We are serious about delivering results;
    • We work together and with our campus partners as a team;
    • We are committed to alumni, donors, volunteers and others;
    • We are open-minded;
    • We create a positive work environment.
  • Other

    This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


    • Minimum of a bachelor’s degree required. Advanced degree preferred.
    • Minimum of one year’s experience in prospect research, prospect management, development, or information field.
    • High analytical skills, language and reasoning ability.
    • Familiarity with using a variety of online databases and internet search tools; experience with MS office products, particularly Word and Excel; and capacity to become fluent in SQL, Blackbaud CRM Query, Export and Batch update procedures is required.
    • Experience with relational databases, preferably Blackbaud CRM or Raiser’s Edge.
    • Understanding of information management in a database structure, particularly the ability to store, manipulate and retrieve data.
    • Ability and expertise in discerning data quality discrepancies that require further investigation.
    • Experience with SQL and/or relational databases to perform queries and create reports (working knowledge of Blackbaud CRM Query and/or Microsoft Access or similar) preferred.
    • Ability to prioritize and work with a high degree of independence while exercising critical thinking skills to determine best use of time and resources.
    • Ability to work well as part of a team; high degree of customer service skills.
    • Excellent analytical and interpersonal skills, including ability to express all appropriate information clearly and concisely, whether written or verbal.
    • Ability to manage several projects simultaneously, set priorities and meet deadlines.
    • Understanding of basic financial principles and an unwavering attention and commitment to matters of discretion and confidentiality.

    This is a full time, exempt position, reporting to the Managing Director, Research and Prospect Management. We offer a competitive salary and excellent benefit program. To apply, please submit a cover letter and resume.

    Apply Today

    Please contact Human Resources if you have any questions at Review of applications will begin on December 3.