Badger Student Send-Off Celebration Quick Guide

Chapter’s Role

  • Determine the date and time of event; then secure an accessible venue.
  • Submit event details at least eight weeks in advance of your event date. Events should take place between mid-July and mid-August.
  • Request supplies online at uwalumni.com/chapterleader, if needed.
  • Send pre-event emails to registrants.
  • Provide list of walk-ins and attendees to your chapter representative.

WAA’s Role

  • Provide marketing and communication for the event.
  • Create event registration.
  • Mail print invitations to new undergraduate students six weeks before the event.
  • Send email to new undergraduate students, current students, and alumni four weeks before the event.
  • Send reminder email to new undergraduate students, current students, and alumni two weeks before the event.
  • Send a post-event email.
  • Provide tips, trivia questions and an answer sheet, and social media imagery.
  • Provide gifts for parent attendees.

Event Ideas

  • Welcome message from the chapter president and WFAA staff member, if present.
  • Panel offering advice from current students or recent graduates.
  • Parent panel offering advice from current or recent UW parents.
  • Student introductions and ice-breaker activity (involving students’ names, high schools, intended majors, and residence halls).
  • Prize drawings for UW memorabilia and small giveaways such UW pens, notepads, or
  • Babcock Hall ice cream coupons.
  • Fun food (e.g., decorate your cookie for dessert).
  • Fun activities.
  • Teach attendees “Varsity” and “On, Wisconsin!”

Day of the Event

  • Arrive at the venue early to allow ample time for set-up.
  • Prepare volunteers if needed.
  • Staff the registration/check-in table.
  • Greet students, parents, and alumni as they arrive.
  • Network, mingle, and introduce people as much as possible.