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WAA Chapter Scholarship Timeline for Incoming Freshman, Transfer and Continuing Students

DateTasks
November 1-February 3Scholarship Applications are open in Wisconsin Scholarship Hub (WiSH) for incoming freshman and transfer students

Chapters:
Confirm scholarship committee members and submit data agreement forms to WAA for each individual in order to access student data
January 1Chapters:
Deadline to deposit money into scholarship funds for current academic year scholarships
February 3All chapter scholarship applications are closed in WiSH, 11:59pm
February 4-11Office of Student Financial Aid(OSFA):
Transfers student data to Box
February 12WAA:
Chapter scholarship committee members who have submitted a data agreement form will be given access to Box
February 12 – March 13Chapters:
Review applicant data for incoming freshman and transfer students
Select award winners and alternates
March 13Chapters:
Submit awardees and alternates to WAA via online form
March 13WAA:
Send list of awardees and alternates to OSFA
March 14 – March 20Chapters:
Notify awardees via phone or email
Notify alternates via email
Notify regrets via email (optional)

OSFA:
Update student profiles to reflect awards
Notify awardees via email
Notify alternates via email
Notify regrets via email
Mid-MarchOSFA:
Transfer funds from scholarship accounts to student accounts from the previous selection year (total award will be split to cover fall and spring semester)
March 20 – June 1OSFA:
Send bi-weekly updates to WAA (accepted/pending/declined/withdrew award or acceptance to UW)

WAA:
Send bi-weekly report to chapters
June 1Commitment Day! (With COVID-19 Extension from May 1)
June – dates TBDOSFA:
Transfers continuing student data to WAA Box

WAA:
Share continuing student data with chapters in Box
Chapters:
Review continuing student data if desired
June 4-June 8WAA:
Send final report of confirmed awardees to chapters

Chapters:
Review final awardee list
Follow up with any students who have not accepted award in WiSH via phone and email
June 11 – June 15OSFA:
Notifies final alternates of award status
July 1Chapters:
Submit continuing student awards to WAA via online form
July 1 – July 5Chapters:
Celebrate!

WAA:
Send final communication/stats/survey email to chapters
July 10 – July 21Chapters:
Complete process survey
AugustWAA:
Send scholarship receipt to chapters