| Date | Tasks |
|---|---|
| November 1-February 3 | Scholarship Applications are open in Wisconsin Scholarship Hub (WiSH) for incoming freshman and transfer students Chapters: Confirm scholarship committee members and submit data agreement forms to WAA for each individual in order to access student data |
| January 1 | Chapters: Deadline to deposit money into scholarship funds for current academic year scholarships |
| February 3 | All chapter scholarship applications are closed in WiSH, 11:59pm |
| February 4-11 | Office of Student Financial Aid(OSFA): Transfers student data to Box |
| February 12 | WAA: Chapter scholarship committee members who have submitted a data agreement form will be given access to Box |
| February 12 – March 13 | Chapters: Review applicant data for incoming freshman and transfer students Select award winners and alternates |
| March 13 | Chapters: Submit awardees and alternates to WAA via online form |
| March 13 | WAA: Send list of awardees and alternates to OSFA |
| March 14 – March 20 | Chapters: Notify awardees via phone or email Notify alternates via email Notify regrets via email (optional) OSFA: Update student profiles to reflect awards Notify awardees via email Notify alternates via email Notify regrets via email |
| Mid-March | OSFA: Transfer funds from scholarship accounts to student accounts from the previous selection year (total award will be split to cover fall and spring semester) |
| March 20 – June 1 | OSFA: Send bi-weekly updates to WAA (accepted/pending/declined/withdrew award or acceptance to UW) WAA: Send bi-weekly report to chapters |
| June 1 | Commitment Day! (With COVID-19 Extension from May 1) |
| June – dates TBD | OSFA: Transfers continuing student data to WAA Box WAA: Share continuing student data with chapters in Box Chapters: Review continuing student data if desired |
| June 4-June 8 | WAA: Send final report of confirmed awardees to chapters Chapters: Review final awardee list Follow up with any students who have not accepted award in WiSH via phone and email |
| June 11 – June 15 | OSFA: Notifies final alternates of award status |
| July 1 | Chapters: Submit continuing student awards to WAA via online form |
| July 1 – July 5 | Chapters: Celebrate! WAA: Send final communication/stats/survey email to chapters |
| July 10 – July 21 | Chapters: Complete process survey |
| August | WAA: Send scholarship receipt to chapters |