Event Planning Guide
From Founders’ Day to Student Send Offs, your chapter is in charge of hosting a wide variety of events throughout the year. To help you manage the process, we’ve put together some helpful guidelines and checklists:
Event Planning Considerations
Hospitality doesn’t stop at the door. Don’t plan for just a big bang at the beginning, because you need to focus on keeping guests through the entire event and sending them home on a positive note.
Keep remarks concise.
Effective presentations are to the point. You’ll lose people when individuals speak for too long on a single topic.
Respect people’s time.
Running over the allotted time is not a polite way to treat your guests. They’ll leave with a negative impression, which they’ll share with their friends, and they may not come back.
Ambiance is key.
Lighting, acoustics (make sure you can hear in the back), background music (on during mingling but not so loud that people can’t talk, and off during remarks and presentation) all contribute to the mood of your event.
It’s hard to overcome bad food.
This isn’t something that you can always control, but ask for a list of former clients and to sample dishes, if possible.
Be attentive to detail.
Having a good strategy and “game plan” for your event will make it go more smoothly.
